Vilma Santos-Catli

Primary Objectives of Position:

1) Ensure production has sufficient sewing & packing accessories as per fabric eta nor production schedule to be able to meet production line plan / buyer garment delivery.

2) Developed strong relationships to negotiate better pricing, improving profitability for the company. Sourcing new suppliers, contract drafting, quotation and terms negotiation and managing suppliers through the whole procurement process.

3) Ensure suppliers have current pass certificates (Oekotex, FSC, GRS … etc…) and join HIGG

4) Develop strategies to make sure to enhance cost savings, rebates and supplier performance was met.

5) Deal with other factors such as sustainability and technical issues

Major Duties & Responsibilities:

1. Handle Kohls, Nautica, Amazon, Walmart Canada D29, No Boundaries D29/Central America D29-D34, D33, D34, D35, IYLA D34 orders

2. Process/study BOM & Purchase Requisition from marketing and other departments, SOC/SOA, order entry, quantity breakdown, techpack, mini marker.

3. Gather costing at least from 2-3 supplier and study supplier capability before generating Trim Purchase Order (TPO)

4. Negotiate well and ensure that all purchases comply with company standards and cost efficient

5. Confirm bulk delivery with supplier and follow up bulk sample/trim card

6. Follow up and trace PO layout/approvals to meet delivery dateline/follow fabric eta/production line plan

7. Give feedback, input, suggestion and advice on procurement matters to Management

8. Maintain harmonious relationship amongst new/old suppliers, manufacturers (SBU), Supply Chain Management (SCM), marketing, production and all departments

9. Approved Trim Purchase Order in the system, must ensure to counter check all details before approval.

10. For Over Budget Acc/Trims, call-out to marketing and ensure marketing revised SOA to be able to submit Trim Purchase Order (TPO), TPO must be approved before sending to supplier.

11. For Rejected Acc/Trims issues, work directly with QA, supplier, production to confirm rejection and request for replacements if necessary

12. Monitor/control stock, ask store to update stock lot inventory bimonthly basis and utilize stock before issue new Trim Purchase Order (TPO)

13. For COD T/T Payment Suppliers, prepare Fund Request/Chart together with approved TPO, invoice from supplier, cost analysis and submit for approval/payment arrangement every 2nd day of the month

14. For Repurchased Accessories/Trims, make sure requestor have approved Request Form (RF) and Claim Form (CF) before can issue General Purchase Order (GPO), once GPO approved, submit files to accounts for Debit Note (DN) issuance

15. For additional quantities for over shipment/over cutting, need marketing approval before can issue new PO, ensure additional PO is within budget, otherwise ask marketing to adjust SOA cost before can issue TPO.

16. For Transfer orders, monitor accessories/Trims transfer PO/new PO, ensure proper handover, request approved PO for Debit Note (DN) issuance if needed.

17. For those accessories already delivered, need to reorder, need signed RF & Claim Form from marketing for Debit Note (DN) issuance.

18. For Payment issues, liaise directly with accounts and supplier for smooth transaction to avoid holding of goods for delivery

19. Helps in handling buyer chargeback and investigate what is the root cause.

20. Assigned to other duties from time to time.

21. Support production for unforeseen issues to meet garment delivery.

22. Follow company Rules & Regulations.

• Follow up development to production delivery
• Ensure good quality garments are shipped as per buyer timeline, plan T & A
• Once have buyer inquiry/techpack - gather all data/information for development/costing
• Retrieve techpack/ artwork from buyer website
• Study buyer techpack/artwork and related messages re sample development/costing
• Allocate artwork for development to supplier and prepare color std, purchase color standard
• Request fabric/accessories/trims from supplier and ask for the best price, best leadtime (sample and bulk production leadtime), workable fabric width
• Prepare MRF (Marker Request Form, SRF (Sample Request Form) for meeting samples
• Request for time study & thread consumption, carton dimension and polybag measurement
• Work with Embroidery/Printing/Washing suppliers re best price, and output per day
• Coordinate with technical team on digital artwork placement, fabric marker as required
• Prepare costing and update buyer costing Wan
• Arrange sample tag, sample invoice to buyer, update PLM on the sample sending and update Meeting sample chart to buyer
• Manage all approvals (Fabric/trim quality, labdips, embro/print s/o, artwork digital placements, shadebands, bulk dyelot/trims)
• Coordinate with Planning department on Capacity Planning allocation
• Prepare Fabric Pre booking to mill for yarn booking/reservation
• Once order confirm (received buyer Vendor Recap & PA), update Planning department on the updated Capacity booking for C/O allocation
• Update Fabric Pre-booking and work with mill on their best fabric delivery
• Issue C/O (Country Of Origin), FPB (Fabric Pre Booking) in the Epicor and get approval
• Update Buyer MC Chart for Master Contract generation
• Arrange data for FPO (Fabric PO issuance) - Issue fabric PO from the system (Epicor)
• Advice supplier on the adopted items and advice estimate order qty to work with best price and ask supplier stand by materials for TPO (Trims Purchase Order) estimate request date of delivery
• Prepare BOM and work with Procurement on further cost savings
• Arrange Lead Style & Fit Group Styles chart for buyer, arrange SRF for Fit Sample, Post Buy, AD Samples, PPS and Gmt Test sample request form
• Generate and monitor MCA Vendor chart, MCA History, MCA Tracking Chart, Sample Tracking Chart
• Once received buyer comments on Fit/PPS - review and coordinate with sample room/marketing if there's any changes on specs/trim to work with upcharge on costing
• Review techpack with technical team and call out to buyer on the discrepancy
• If there's any proposal - need to work with buyer before can proceed with the sample
• Once Fit Approved - prepare all data for MI (Manufacturing Instruction) issuance
• Upon PPS approval - issue MI and approved bulk dyelot, bulk trim to factory for QA file
• Review buyer master contract
• Manage all Lab test submission and approvals
• Coordinate with PPC on production planning, approval sample and Bulk Marker to Factory
• Monitor production status at factory and alert RM on potential production issues
• Prepare cost analysis

• Execution of daily operational activities in fabric/sample development, quotation, solicitation and order tracking
• Pre-production preparation, ensure production requirements are communicated to parties concerned and follow up the production processes to ensure that shipment is delivered on time
• Diagnose production problem and work with factory on alternatives
• Costing, forming Time and Action, and factory allocation plan

• Handles U.S., European and Middle East buyers
• Ensures accurate garment costing, fabric and accessories consumptions
• Coordinates directly with buyers/suppliers regarding fabric lab-dip approval, accessories and trims approval
• Prepares and checks buyer samples (proto samples ~ shipment samples)
• Conducts quality inspections during production from embroidery/printing, sewing (washing if applicable) up to merchandise loading
• Ensures timely delivery of fine quality garments
• Submits garment / fabric / trims for testing and order follow-ups
• Issues Purchased orders and Outgoing Transmittal Slip to subcontractors
• Coordinates with sub-con regarding embroidery and printing and sewing
• Implements sufficient planning and timely executions and order follow-ups
• Performs other duties as maybe assigned from time to time
• Renders timely feedback to superiors on problems encountered

• Implements work method in accordance to Gap standards
• Prepares and checks buyer samples (proto samples ~ shipment samples)
• Submits garment / fabric / trims for testing and order follow-ups
• Issues Purchased orders and Outgoing Transmittal Slip to subcontractors
• Coordinates with sub-con regarding embroidery and printing
• Implements sufficient planning and timely executions and order follow-ups
• Performs other duties as maybe assigned from time to time
• Renders timely feedback to superiors on problems encountered

• Provides and inspects adequate samples (from fit samples, size set samples to production samples)
• Implements sufficient planning and timely executions and order follow-ups
• Ensures timely delivery of fine quality garments
• Conducts quality inspections during production from embroidery/printing, sewing (washing if applicable) up to merchandise loading
• Issues Purchased Order contracts and Delivery receipts to sub-contractors
• Performs other duties as maybe assigned from time to time
• Renders timely feedback to superiors on problems encountered
• Fully in-charged in Embroidery and Printing
• Generated and implemented a better system in order follow-ups

• Organizes, delegates and supervises the activities and operation of the department
• Provides timely feedback to superiors on problems encountered
• Developed / updates proper filing system
• Comprehensive knowledge in operating Multi-head Computerized Embroidery Machine
• Articulate in analyzing causes of embroidery damaged
• Provides adequate samples, embroidery costing, appliqué and thread consumption
• Performs other duties as maybe assigned from time to time

• Ensures accurate inspection is conducted by all staff; by providing proper guidance and direction
• Organizes, delegates, and supervises the activities and operations of inspectors
• Renders timely feedback to superiors on problems encountered
• Maintain cleanliness in working area
• Executes other duties as maybe assigned from time to time
• Implemented a better system in monitoring Reference units, CL Box and Reliability
• Set-up an individual target per inspector
• Arranged the storage system of Reliability reference units and finished Standard Reliability units
• Generated Process Quality Control / Reliability Operation Standard Guide

• Performs testing requirements as per reliability testing guidelines
• Coordinates with PE on test data for analysis and recommendation
• Maintain systematic storage system of units which have undergone reliability test
• Performs inspection on outgoing products submitted to DQC in accordance with Quality Plan and Operation guides
• Extra-Job Activity: Employee Management Relation Committee (EMRC) 1999