Sao Sreylan

Payment process:

• Check all request/payment and provide the efficient payment processing ensuring the compliance with policy and rules, with minimizing waiting times without error.
• Prepare financial vouchers support with request/payment documents from staffs, issue cheque/bank transfer slip..., and maintain for validation/approval by authorized level
• Upon approval on financial vouchers; pay/receive in cash (for reimburse with amount US$50, petty cash)

Cash and Bank Management:

• Control and report cash movement with good forecast planning, to secure the balance for daily operation.
• Be cash custodian to handle cash box, cheque, bank book and bank slip, in a security place (safe)
• Manage and daily register/update cash and bank books
• Forecast the flow of cash and process for cash replenishment/withdrawal request to ensure there is cash balance available in hand for daily operation
• Maintain all information of cash movement (receipts, record, withdrawals, …) for conducting cash counts, and provide reason of the different (if any)
• Prepare monthly end close for cash (cash count, cash book report) and bank reports (bank reconciliation and bank book)
• Be a focal person in charged of communication with bank for collection information, statements and advices, transfer, bank confirmation, bank signatories, …
• Follow up staff outstanding advance and report at month end

Filling:

-Organize all proof documents of financial transaction systematically and securely, to ensure the accessibility of information and evidence to the executions.

• Extract financial transactions from the accounting system (Sage 1000) and check to ensure the consistency between recorded in books and vouchers
• Ensure the present of stamp, scan and keep filling all financial vouchers and support documents in the right place (drive and hard copy folders) with the right label and title, and assist in finding vouchers when needed
• Perform other tasks assigned by the supervisors.

Finance Management

• Record expenses in Excel sheet / Cash count weekly Update
• Keep spreadsheets and databases on track
• Prepare monthly cash inventory sheet, bank reconciliation
• Receive contribution from patients/Prepare cash inventory sheet for patient contribution
• Justification and archive of all documents (invoices, receipts, etc.)
• Monitor local laws and regulations regarding finance management
• Prepare NSSF report/ contribution
• Prepare tax on salaries and withholding tax on rental report/Payment monthly
• Perform routine clerical tasks by scanning, filing, and copying documents
• Create detailed expense reports to reimbursement for business expenses

Logistics of Material and Activities

• Prepare letters and per diem for coordinator and Country Director for approval and staff when they go on missions
• Check office stationery and refill
• Support pharmacist required docs or invoices
• Get quotations, submit purchase, payments
• Process documentation for the importation of medication for example Import Authorization from ministry of health
• Maintenance of vehicles, facilities, and office equipment or supplies

Public Relations

• Follow-up and support on MOUs and report with national authorities and institutions
• Edited documents/translating official document to improve accuracy of language (Tax, NSSF, MOU and other relevant), face to face translate from cleaner and driver to Admin coordinator and country director if needed.
• Prepare visa extension for expat employees
• Develop and maintain good administrative processes to improve organizational accuracy and efficiency.
• Prepare correspondence documents for medical team
• Attend meetings with local authorities (CCC) / making reports after attending any relevant workshop
• Offered technical support and troubleshoot issues

• Supporting Singaporean team by preparing quotations to customers
• Provided company information and policies to customers upon inquiry and answered questions via email
• Issuing customer's orders
• Daily checking and replying/following up customers through emails
• Preparing packing lists and shipment documents to shipping team
• Checking inquiries' price with procurement team
• Assisted Accountant (based in Phnom Penh) to collect payments or to bank
• Get other tasks done assigned by supervisor

• Managing and maintain all posts schedule in pages and Facebook accounts
• Pack goods when needed to be delivered to customers
• Do work as manager assigned.