Martha Jerobiam

• Using the Integrated Management System (IFMS) to running an Fund Distribution Certificate (FDC), processing payments and printing of purchase orders. Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
• Preparing submissions as per the recommendations of the Procurement Management Unit (PMU), bid evaluations and preparing of notifications for procurement, Record in the commitment register and filling and issuing of stationaries to various departments and units in the hospital.

● Receiving, Recording and filling patients J88 in doctors’ files, ordering and collecting the departmental stationaries, calling patients to come and collect their SSC, MVA and J88 once they are completed.

● Payroll system processing overtime claims, OMIS system, ensuring that ministerial revenue is collected through private accounts e.g., Private patients, Foreigners, MVA, medical reports and incineration. completing and requesting POs from MVA on a daily basis, secretary at the overtime committee meetings, issuing of staff PAYE 5, receiving and recording of advices from HR, drafting and submitting of Debt acceptance for refund purpose, filling of all finance related documents. and reconciliation of institution accounts and follow-up on outstanding debts of both institutions and private patients.

• Screening, selecting and shortlisting of applications, conducting initial interviews and assessments, coordinating the interview process with the hiring team, appointments of new staff members and induction.
• Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
• Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
• Prepared new hire letters, employee contracts, and corporate policies.

• Answered phone and performed clerical duties to assist human resources department.
• Processing of staff leaves and updating staff members files.
• Admitting staff members to SSC and GIPF, preparing of advices to salary office for payments, preparing of staff members medical aid scheme and HOSSM forms, and dealing with all other HR administrative Works.

• Recording and receiving of all applications for Qualifying(academic training) and Non- Qualifying (Workshops, Seminars etc) training of Ministry's staff members, servers as a secretary for the training committee meetings, updating of the training database.
• Compile and prepare statistics on training and development of the ministry for the the 2014/2015, 2015/ 2016 financial years.
• Re- organizing the filling system and opening of files according to filling system series.
• Receiving and recording of job notifications, registration of job seekers, entering job seekers forms into the database, shortlisting and referral of jobseekers, CV to prospective employers, sorting and filing of jobseekers forms. Streamlined the recruitment process for employers, resulting in faster candidate placements.
• Carried out administrative routine tasks allocated to her from time to time.