FYRRITA AZIZA SWARTZ
Windhoek, Khomas
Summary
Diligent Administrative Assistant with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Mergence Unlisted Investment Managers
08.2017 - Current
- Reception functions.
- Operate switchboard
- Welcome and assist all visitors
- Mail Services
- Calendar Management, Board Meetings and Minutes
- Inventory control
- Administer travel and accommodation arrangements
- Perform data entry as required
- Scanning, capturing and binding documents
- Ensure the security of confidential documents and trade secrets of the company
- Attend meetings and training courses, workshops or seminars
- Relieve and assist in all areas during periods of absence or crisis
- Ensure company policies and procedures are adhered to.
- Filling, records maintenance and retrieval services
- Provide information requested to management, stakeholders, auditors and the regulator.
- Maintain existing client’s records
- Handle KYC/FICA processes
- Manage and settle accounts of service providers
- Banking of SPV companies and the Fund Manager
- Initiate and participate CSR activities to uphold Mergence image as impact investor
- Coordinate with accountants on a monthly basis and during audits for SPV companies
- Attend meetings with commercial banks
- Xero system Administrator
- Assist with Trust Administration
- Assist with Fund Administration
- Assist with Operations Administration
- Accounts Payable
- Supervise general worker
- Any other duties as assigned by my supervisor and top management
Personal Assistant to Director
Una Stuurmann Architects
04.2015 - 08.2017
- Perform secretarial duties
- Answer screen and forward any incoming calls
- Update appointment calendars and schedule meetings
- Minute taking
- Petty cash handling
- Social Security Forms & Claims
- Travel arrangements
- Human Resources
- Stock control
- Cheque handling
- Invoices
- Stock control
- Medical Aid Administrator
- Tender Applications
- Event organizing
- Supervise the Driver and Cleaner
- Any other duties as assigned by management
Customer Service Assistant
Game
10.2011 - 02.2012
- Cashier duties
- Accepting payments from clients
- Printing gift vouchers and money vouchers
- Refunds
- Exchanges
- Opening repairs
- Handling customer queries
- Writing tax invoices
- Typing & Filling
- Issuing of game pensioners cards
- Processing transactions
- Daily cash up
- Dealing with suppliers
- Any other duties as assigned by my supervisor and top management
Secretary
Binvis Investments 18 (Pty) Ltd
07.2010 - 07.2011
- Packaging
- Cash handling
- Switchboard
- Typing
- Invoices & Quotations
- Filling
- Meeting arrangements
- Communication
- Sales
- Manage the business when management is out of the country
- Any other duties as assigned by my supervisor and top management
Education
Bachelor of Business Administration -
Management College of Southern Africa (MANCOSA)
Higher Certificate - Management Majoring in Accounting
Southern Business School (SBS)
Grade 12 -
Dr. Hage G Geingob High School
01.2009
Skills
- Calendar Management
- Administration
- Travel Administration
- Microsoft Office Products, emails and internet
- Filling and Typing
- Records Management
- Secretarial Duties
- Telephone Etiquette
- Business Writing
- Administrative support
Certification
- 1. Business & Entrepreneurship Training Centre (BETC) Certificate: Accounts Receivable and Credit Policy in Receivable Management (2025)
- 2. Business & Entrepreneurship Training Centre (BETC) Certificate: Microsoft Excel_Basic to Advanced (2024)
- 3. Namibia University of Science and Technology (NUST) Certificate: Business Communication (2019)
- 4. International University of Management (IUM) Diploma: Bookkeeping (2018)
- 5. International University of Management (IUM) Certificate: Secretarial and Office Administration (2015)
LANGUAGE PROFICIENCY
LANGUAGE: ENGLISH, SPEAK: Excellent, READ: Excellent, WRITE: Excellent
LANGUAGE: AFRIKAANS, SPEAK: Excellent, READ: Excellent, WRITE: Excellent
Timeline
Administrative Assistant
Mergence Unlisted Investment Managers
08.2017 - Current
Personal Assistant to Director
Una Stuurmann Architects
04.2015 - 08.2017
Customer Service Assistant
Game
10.2011 - 02.2012
Secretary
Binvis Investments 18 (Pty) Ltd
07.2010 - 07.2011
Bachelor of Business Administration -
Management College of Southern Africa (MANCOSA)
Higher Certificate - Management Majoring in Accounting
Southern Business School (SBS)
Grade 12 -
Dr. Hage G Geingob High School
References
Izaac, Mhkzo, Office Manager, 0812834591, Binvis Investments 18
PART-TIME EMPLOYMENT OPPORTUNITIES
- 1. Cashier at Pharmacy
- 2. Hotel Receptionist/Waitress
- 3. Shop Merchandiser
- 4. Sales and Marketing Officer
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